Managing Data Storage Time

You can now configure your Secure Email and Web Manager to store the messages (data) in the Centralized Email Tracking database based on the number of days.

Use the Apply Data Storage Time option in System Administration > Disk Management > Edit Data Disk Management page of the legacy web interface to configure the data storage time.

The 'Apply Data Storage Time' option is applicable in any one of the following scenarios:

If the configured data disk storage limit is reached (for example 500 GB), the messages are automatically deleted from the database even before the configured data storage time is reached (for example, '40 days').
If the configured data storage time limit is 40 days and a message that is older than the configured data storage time limit (for example, '41 days'), the message is automatically deleted even if the configured data disk storage limit is not reached (for example '500 GB).

Note	You can also use the ‘`Manage data based on the storage time`’ statement in the `diskquotaconfig` > `edit` > `Centralized Email Tracking` sub command in the CLI to store messages in the Centralized Email Tracking database based on the number of days.

Important: From Secure Email and Web Manager 13.6.2 version, the Splunk database is no longer used for email tracking data. All new email tracking data is stored in the Lucene database. When you use the 'Apply Data Storage Time' option, the Splunk database that contains the email tracking data gets deleted automatically.

Action: Make sure you take a backup of the email tracking data (if required). You can use the backupconfig command in the CLI to perform the backup action. For more information, see Scheduling Single or Recurring Backups.

Note	If your organization network has only one Secure Email and Web Manager, you need to deploy a new Virtual Machine (VM) in the network. For more information on how to deploy a virtual Secure Email and Web Manager, see Cisco Secure Email and Web Virtual Appliance Installation Guide.

Before you begin

Make sure you have a valid feature key for the Centralized Email Tracking service.

Procedure

Step 1	[New Web Interface Only] Click on Secure Email and Web Manager to load the legacy web interface.
Step 2	Choose Management Appliance > System Administration > Disk Management.
Step 3	Click Edit Disk Quotas.
Step 4	Select Apply Data Storage Time under Centralized Email Tracking and enter a value in the given field to store the messages (data) in the Centralized Email Tracking database based on the number of days.
Step 5	Click Submit.
Step 6	Click Commit to commit your changes.